Get An Insight Into What Is I9 Form 2021 Printable, Who’s Required To Fill It, and How To Complete It In This Article. It Will Be Beneficial For Both The Employer and The Employee Within The U.S.
All employers, according to The Immigration Reform and Control Act of 1986, are required to perform verification upon the work authorization of their employees. To certify that the employees are allowed to work in the U.S. legally, the i9 Form 2021 printable or also known as the Employment Eligibility Verification Form is used.
Knowing all the important things to know about this document is necessary, because you may risk yourself getting legal penalties if you miss any required step or document. Read about the i9 Form here in this article.
What Is I-9 Form?
The process of work authorization over any newly hired individual in the United States is an obligation. This is meant to prove the employee’s identity and whether they are truly entitled to work in the country.
As mentioned above, it is done by using Employment Eligibility Verification or commonly referred to as the i9 Form, which is issued United States Citizenship and Immigration Service (USCIS). USCIS itself is one of the departments under DHS that’s responsible for granting benefits for immigrants and promoting citizenship.
Who Is Required To Fill Out I-9 Form?
This employment-related document must be filled by any employee on their first day of work, without any exception. Once it is completed, the form doesn’t need to be sent or filed back to USCIS, but it must be retained as part of the business’ employment records.
That being said, there are employees that aren’t required to fill I9 Form 2021 printable, such as persons who are:
- Hired before or on November 6, 1986.
- Employed as an independent contractor.
- Employed to provide services by contract to a contractor.
- Employed for casual household work for a private house irregularly.
- Not working in the United States physically.
How To Complete I-9 Form?
The form of i9 is comprised of three parts. Here is the breakdown of the completion of each step and how to perform them.
Section 1 – Employee Information and Attestation
This part is performed by the employee, as they have to fill out the form with their basic information such as name, birthdate, address, etc. Some information is optional to be included such as phone number and email address.
The employees that authorized to work in the U.S. are:
- U.S. Citizens.
- Non-Citizens With U.S. Nationality.
- Lawful Permanent Residents (LPRs)
- Alien Residents With U.S. Employment Authorization (by providing admission number on i94 Form or alien registration number)
Then the document must be signed and dated after being completed.
Section 2 – Employer or Authorized Representative Review and Verification
The next part of completing the i9 Form 2021 printable is done by the employer. This step is meant to verify the employee’s eligibility and must be done within the first three days of employment.
The employment documents required are listed in the next section of this article. Then, after this part is performed, it must be attested with the employer’s signature under penalty of perjury to certify the authenticity and the work authorization of the new employee.
Section 3 – Reverification and Rehires
This part is also performed by the employer. It is a step that’s only required to be performed if the employee is still hired within three years of the date in the prior i9 form. This can also be performed to re-verify the employment authorization of the current employees before their document expires.
It has to be noted that this part of the process is applicable for certain employees because according to USCIS, employees with U.S. citizenship or U.S. nationality do not need to be re-verified.
What Documents Are Acceptable to Verify I-9 Form?
USCIS recognizes three categories of documentation provided by the newly hired individuals for the purpose of identification. The categories are:
List A Document
An employee that provides one of the documents in the List A does not need to provide other documents in other categories, because they can establish both the employee’s identity and their work authorization.
List B Document
The employee who doesn’t provide documents in the List A category should provide documents in List B with the purpose to verify their identity.
List C Document
As a companion to the provided document in List B, an employee who doesn’t provide List A document should present a document in the List C category with the purpose to verify their employment authorization.
Below is a convenient table that notes down the document types in each List category:
|List A||List B||List C|
|U.S. Passport or The Passport Code.||Identification Card or Driver’S License Issued By State Government (With Personal Information And Photo).||Social Security Card.|
|Permanent Resident (PR) Card or Alien Registration Receipt Card (Form AR-3).||Voter Registration Card.||Department Of State Issued Birth Certification Report (Form DS-1350)|
|Foreign Passport That Has I-551 Stamp.||School Identification Card (With Photo).||Legal Birth Overseas Certification (Form FS-545)|
|Work Authorization Document (With Photo).||U.S. Military Identification Card or U.S. Military Draft.||Territory, Municipal, County, or State Issued Birth Certificate With Official Seal.|
|Foreign Passport With Form I-94 (For Non-Immigrant Alien Residents With Work Authorization).||Merchant Mariner’s Document (MMD).||Native American Tribal Cards.|
|A Federated States Of Micronesia (FSM) Passport And Republic Of The Marshall Islands (RMI) Passport.||Military Dependent Identification Cards.||U.S. Citizen Identification Card (Form I-197).|
|–||Native American Tribal Cards.||Identification Card For Use Of Resident Citizen In The U.S. (Form I-179).|
|–||Driver License Issued By The Authority Of Canadian Government.||DHS Issued Work Authorization Document.|
When Should I-9 Form Be Filed?
Most of the forms that are used for employment purposes must be filed to the government agencies. However, the I9 Form 2021 printable is different because it only needs to be retained by the employer. The document is kept as a record and should be made available during the inspections of U.S. Immigration and Customs Enforcement, which is also a department that operates under DHS.
These inspections can be done at random times. The audit frequency for different types of business has recently been increased. This is why the i9 Form must be completed and renewed accordingly to avoid you getting penalties like fines. The document must be retained even after the employment between the employee and employer has ended, but only for a year.
I-9 Form 2020 vs 2021
Since its creation year in 1986, the form of i9 tends to be upgraded and re-issued once every several years. The most recent version of this document is always available to be downloaded on USCIS’ official website. Currently, the accessible version has a written code of ‘10/21/2019’ and it’s not going to be expired until October 31, 2022.
The latest i9 Form adjustments happened in January 2020, so there’s no difference between the 2020 version and the 2021 version. Here are some of the minor adjustments made by USCIS:
- Form: Adding North Macedonia and Eswatini as these countries changed their name recently in Section 1’s Country of Issuance field and Issuing Authority field.
- Instructions: Update on the requesting process of i9 Form, the website address of USCIS, and Privacy Notice by DHS, along with clarification on the approved documents and who may act as representative of the employer.
i-9 Form 2021 Printable, Fillable & File Downloads
i-9 Form 2021
i-9 Form 2021 Paper Version
Note: You Can Download The Complete i-9 Forms and Document From USCIS (Click Here).
Frequently Asked Questions (FAQ) & Answers
Is An I-9 a Background Check?
It often deemed as a background screening process. Together with the E-Verify system, they serve a purpose to search hires’ backgrounds and verify their work eligibility.
Why Do You Fill Out An I-9?
It is completed as a way to provide identity and employment authorization in the United States.
Who Needs To Fill Out an I-9?
All individuals in the United States that employed by any employer should fill out an i9 Form – it includes citizens and non-citizens of the U.S. The process of completing this document is done by the employer and the employee.
Do Employees Have To Fill Out A New I-9 Every Year?
The form of i9 doesn’t need to be renewed each year but after three years since the date on the original document. The completed i9 Form should be retained during those years and retained a minimum of a year after the employment has concluded.
Can You Get Paid Without I-9?
Yes, the employee must be paid even if they fail to provide an i9 Form. As explained by The Fair Labor Standards Act (FLSA), the document doesn’t affect the ability nor the obligation of the employers to provide payment over the labor and services provided.
What Happens If I-9 Is Late?
USCIS obligates all the employees to complete the i9 Form within three business days after the first day that they are employed. If this obligation is failed to be met, then the employee must be terminated from work for this particular reason.
The i9 Form 2021 printable consists of two pages only. That being said, the form comes with instruction that consists of twenty-two pages. It means there is quite a high likelihood to make mistakes. Businesses that practice i9 Form violations several times are regarded by the federal government as a pattern, which may lead to serious penalties like hefty fines. So, make sure you and the employees complete the document accurately according to the sets of regulations by USCIS.